Job Description
Purpose:Provide high-level executive and operational support to the SVP and leadership team, ensuring effective timemanagement, seamless coordination of priorities, and efficient execution of departmental activities. Key Responsibilities: Calendar & Time Management• Own and proactively manage complex executive calendar, maintaining a 3–4-week forward view tooptimize time allocation.• Act as a strategic gatekeeper, prioritizing meetings based on business impact, leadership priorities, andKPIs.• Ensure appropriate pacing of schedules, including buffer time, preparation blocks, and focus time forcritical work.• Coordinate meetings across senior leaders, stakeholders, and global teams, managing time zones andcompeting priorities.• Anticipate scheduling conflicts and resolve them independently, ensuring minimal disruption toleadership workflows.• Monitor upcoming deadlines, key milestones, and decision points; proactively prompt leaders onrequired actions or follow ups.• Exercise judgment in delegating attendance or redirecting requests where appropriate.• Develop deep understanding of leadership priorities and business rhythms to continuously optimizecalendar effectiveness. Communication & Information Management • Ensure effective and timely information flow across the department, including announcements,updates, and key communications.• Manage and maintain distribution lists and communication channels; coordinate and send department-wide communications as required.• Support executive correspondence when requested, exercising sound judgment and professionalism.• Handle highly confidential information and communications with discretion, integrity andprofessionalism.• Support and execute sensitive or confidential tasks and initiatives as needed. Meeting, Committee & Project Coordination • Plan and support meetings and events, including agendas, materials, and logistics.• Facilitate meetings as needed and ensure alignment on priorities, decisions, and outcomes.• Coordinate town halls, offsites, and team engagements in partnership with stakeholders.• Track actions, drive follow-ups, and ensure timely execution.• Lead or support ad hoc projects, ensuring effective end-to-end coordination. Operational & General Administration • Manage departmental operations, ensuring efficient and streamlined processes.• Oversee travel, expenses, and approvals in line with company policies.• Support internal workflows, documentation, and record management (e.g., SharePoint, Teams etc.)• Maintain communication channels, including distribution lists and collaboration tools.• Coordinate office logistics and team support activities as needed.• Act as a central point of contact for ad hoc requests from leadership and teams. Knowledge, Skills and Abilities: • Proven ability to operate independently, applying sound judgment to prioritize and manage multipledemands in a fast-paced, deadline-driven environment.• Advanced proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint, Copilot) and ability toleverage AI-enabled tools to enhance productivity and streamline workflows.• Strong problem-solving skills, with the ability to make recommendations aligned with policies,procedures, and regulatory requirements.• High level of discretion and professionalism in handling sensitive and confidential information.• Excellent communication, organizational, and time management skills, with strong attention to detail.• Some travel may be required. Requisite Education and Experience / Minimum Qualifications: • Four-year College or University degree and/or• Minimum five plus years related senior level administrative experience.• Combination of education and experience may be substituted for degree.At adidas we offer a Hybrid work policy which requires attendance in the office Monday through Thursday, with theflexibility to work remotely on Friday each week. For work requiring a high degree of collaboration or an in-personpresentation, in-office attendance is required even on Friday. On the rare occasion, after hours or weekend follow upwork may be required. adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We actively encourage individuals with disabilities to apply and will provide reasonable accommodations throughout the recruitment process. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.
adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an equal opportunity employer.
Job Tags
Full time, Work at office, Remote work, Monday to Thursday, Weekend work